Quick Start — Shareholders' Meeting (VT)

Quick Start - Shareholders' Meeting (VT)

Applicable Scenarios

• When securities investors wish to participate in a listed company's annual general meeting, they may register their participation method and voting information in Whale.

Prerequisites

Instructions

1. Creation of Notices and Plans

• Automatic creation Each morning, settlement staff import the previous afternoon's 05 and 02 files. After the files are imported and parsed successfully, the system will execute the automatic creation process, which can be completed around 10 a.m. Based on the imported 05 file, the system will generate corporate actions with holdings on the record date.

• Manual creation After selecting New, enter the required fields in the dialog in sequence and click Confirm to create a notice.

After the notice is successfully created, you must supplement the required time fields within the notice as shown below.

2. Maintaining Meeting Information

Meeting information is an important component of the shareholders' meeting. If the system creates the notice automatically, the meeting information will be generated automatically; if the notice is created manually, the user must manually maintain the corresponding meeting information.

Click Create under the "Meeting Information" area to add new information.

3. Supplement Client Details

After the record date in the notice, the user must supplement client details according to whether the client will participate and the method of participation. Per the requirements for the shareholders' meeting, clients may participate in three ways, as shown.

Click "Add" to manually add the client information of participants.

After completing all client information, you may view them globally in the Client Details tab, as shown.

Proxy Voting

Attend in Person

Attend by Proxy

4. Execution

After confirming that all client details have been maintained, you must perform "Execute" before the voting cutoff date (CCASS). After execution, clients who are not participating will be removed from the notice; clients who select "Proxy Voting", "Attend in Person", or "Attend by Proxy" will be charged HKD 50 per person. Fee details can be viewed in the settlement report. The report download entry is as follows.